31+ Best Responses to a Resume Submission (100+ Examples)

There are so many ways to reply to a job seeker, and choosing the right one is tough. You want to be kind, but also clear about what comes next. I promise to help you find the best words for every single situation. Whether you are hiring a pro or a new grad, these simple tips will make your life easier.

Why This Matters

Getting a resume is just the first step in a long dance. Your reply sets the tone for the whole chat, and it shows if you care. Good manners keep your brand looking sharp, even when you say no. A bad reply, or none at all, leaves people feeling lost. Always treat others well, because you never know who you will meet again later.

Professional Responses to a Resume Submission

We Received Your Application

Sending this note lets the person know their file landed safely in your inbox. It stops them from worrying if the link broke, or if the email got lost in space. Use this when you need a quick, standard way to confirm things. It keeps the process moving, and it keeps everyone on the same page, which is always a very good thing.

• Thank you for sending your resume over, we have it now.
• We got your application, and we are looking at it today.
• Your resume reached us safely, thanks for your interest in us.
• Please know that we received your materials, and we appreciate it.

We Are Reviewing Your Background

Candidates love knowing that a human is actually reading their work, not just a robot. This phrase gives them peace of mind, and it shows you have a process. Use this when you have started the screening phase. It is a nice way to say you are busy, but you are also paying attention, which feels respectful to the person waiting.

• Our team is reviewing your background, and we will update you.
• We are looking over your skills, so please sit tight for now.
• Your resume is currently under review, and we appreciate the patience.
• Thanks for applying, our recruiters are checking your background right now.

Your Experience Looks Interesting

Sometimes you want to be encouraging without giving a promise of a job. This middle ground works well when you see promise, but you need more time. Use it to keep a door open, without needing to rush into an interview. It sounds friendly, and it shows you are really reading the details, not just scanning for keywords like a hungry shark.

• Your experience looks interesting, let us check our current team needs.
• Thanks for sharing, your experience looks interesting to us right now.
• We see your experience looks interesting, and we will keep you posted.
• Your background looks interesting, so we will reach out if needed.

We Will Be in Touch Soon

Short and sweet is often the best way to handle a busy hiring cycle. You tell them you are coming back, but you skip the extra fluff. This is great for high volume roles where speed is key. It keeps the inbox clean, and it keeps the candidate happy, which is a total win for everyone on your team.

• We will be in touch soon regarding your application status, thanks.
• Thanks for applying, we will be in touch soon about next steps.
• You can expect to hear from us, we will be in touch soon.
• We have your file, and we will be in touch soon indeed.

Your Skills Match Our Needs

When you find a perfect fit, you want them to feel special right away. This message tells them they are on the right track, and it builds excitement. Use it to start the interview dance on a high note. It makes the candidate feel seen, and it makes you look like a pro who knows exactly what to do next.

• Your skills match our needs, can we talk later this week?
• We see your skills match our needs, let us set a time.
• Your profile shows your skills match our needs, tell us more.
• Thanks for applying, your skills match our needs perfectly for this.

We Have a Few Questions

If a resume is good but missing one piece, you need to ask. This keeps the conversation going, and it shows you are still interested. Use this when you like the person, but you need a bit more data. It is polite, and it shows you care about the details, which is always a sign of a very good boss.

• We have a few questions about your past work, are you free?
• Thanks for the resume, we have a few questions to ask you.
• We have a few questions for you, let us chat this afternoon.
• Your resume is great, but we have a few questions first.

Thanks for Your Interest

Sometimes you get a resume that just does not fit the open spot. You need to be kind, but firm, so they can move on. Use this to clear the deck without being cold. It is a soft way to say no, and it keeps your reputation high, which is really important in a small industry, you know.

• Thanks for your interest, we are not hiring for this right now.
• We appreciate your interest, but we are moving with others today.
• Thanks for your interest, we will keep your resume on file.
• We really value your interest, but this role is not right.

We Are Currently Hiring

Keep the door open for other roles if the one they want is gone. This is a classy move for a growing company. Use it when you like the person, but they do not fit this exact chair. It shows you want to keep them close, and it helps you find talent later, which is smart.

• We are currently hiring for other roles, would you be interested?
• Thanks for the resume, we are currently hiring for several spots.
• You seem talented, we are currently hiring and might have a match.
• We are currently hiring, so please check our site for more updates.

Please Check Our Website

When you have a link to a portal, just send them there. It saves you time, and it makes sure you get all the info you need. Use this when you have a set process that everyone must follow. It is fair to all, and it keeps your records clean, which makes your work life much easier.

• Please check our website for all our current job openings today.
• Thanks for writing, please check our website to apply for roles.
• We have a portal, so please check our website for the details.
• You can see all roles, so please check our website to start.

Warm and Heartfelt Responses to a Resume Submission

We Love Your Energy

When someone shows real fire in their cover letter, you should mention it. It makes them feel like a person, not a file. Use this when the candidate stands out for the right reasons. It builds a bond fast, and it shows you are a human, not just a nameless, faceless, and boring company email machine.

• We love your energy, your passion for this work really shows.
• Thank you, we love your energy and your focus on quality.
• Your resume is great, and we love your energy for sales.
• We love your energy, let us chat about your future here.

Your Work is Impressive

Give credit where credit is due, because great work deserves a nod. This makes the person feel proud of their past path. Use this when you are genuinely stunned by their skill. It starts the relationship with respect, and it shows you value hard work, which is a trait everyone wants to see in a future employer.

• Your work is impressive, we would love to see more soon.
• We saw your projects, your work is impressive for your age.
• Thanks for applying, your work is impressive and caught our eyes.
• Your work is impressive, tell us more about those big wins.

Thanks for Sharing This

Be grateful for the time they took to write to you. It is a small thing, but it means a lot to the person sending it. Use this when you want to be kind and humble. It sounds warm, and it makes you seem like a person who truly values the time of others, which is very cool.

• Thanks for sharing this, we are happy to see your path.
• We got your resume, thanks for sharing this with our team.
• Thanks for sharing this, we are excited to learn more today.
• We appreciate you, thanks for sharing this with us right now.

We Appreciate Your Time

Remind them that applying is work, and you see that. This shows you are not entitled. Use this when someone writes a long or thoughtful note. It builds a bridge, and it makes you look like a very nice person to work for, which is exactly what you want when hunting for great talent.

• We appreciate your time, and we will get back soon.
• Thanks for the effort, we appreciate your time and your work.
• We appreciate your time, so we will read this carefully today.
• You did a great job, we appreciate your time and care.

You Have a Great Story

Everyone has a path, and it is nice to see how they got here. Use this when you see a fun or unique history. It makes the chat feel more like a talk between friends. It sets a cozy tone, and it helps you get past the dry facts of a standard resume, which is very nice.

• You have a great story, we are happy to hear more.
• We read your resume, you have a great story for sure.
• You have a great story, let us talk about it soon.
• That is amazing, you have a great story and bright future.

This is a Fun Read

Sometimes a resume is just a joy to look at. If it makes you smile, tell them. It keeps things light and makes the process less of a grind. Use this when you want to break the ice with someone who is clearly a good fit for your fun office, and your happy, busy team.

• This is a fun read, we enjoyed every bit of it.
• Your resume arrived, and this is a fun read indeed.
• This is a fun read, you clearly know your stuff well.
• We laughed at your note, this is a fun read today.

We Are Honored by This

When a top expert applies, be humble and say thank you. It shows you know their worth. Use this when you are truly impressed by their big name or big skills. It makes them feel like a star, and it puts you in a good spot to win them over later, which is the goal.

• We are honored by this, thanks for wanting to join us.
• Your history is huge, we are honored by this for sure.
• We are honored by this, let us see if we click.
• You are a pro, we are honored by this kind interest.

Casual and Friendly Responses to a Resume Submission

Hey There, Thanks for This

Keep it super low key when the company culture is chill. This works for startups or small shops. Use it to sound like a real person, not a stuffy robot in a suit. It makes the candidate feel comfortable, and it shows you are easy to talk to, which is a major win for hiring.

• Hey there, thanks for this, we will take a look.
• Hey there, thanks for this, let us chat later today.
• Hey there, thanks for this, you look like a good fit.
• Hey there, thanks for this, hope you are doing well today.

Glad You Found Us

It is nice to know how people discovered your team. Use this when you want to make them feel welcome right away. It starts the bond on a happy note. It makes the candidate feel like they found a home, not just a job, which is a very good feeling for everyone involved.

• Glad you found us, we are always looking for great folks.
• We are glad you found us, thanks for the resume note.
• Glad you found us, hope to talk to you very soon.
• You have nice skills, glad you found us on the web.

Hope Your Day is Going Well

Small talk helps soften the edge of a formal process. Use this when you want to be a human, not a form letter. It is a nice way to say hello before you get to the work stuff. It shows you care about their mood, and that is a very kind thing to do, truly.

• Hope your day is going well, we got your resume here.
• Hope your day is going well, let us look at this.
• Hi, hope your day is going well, thanks for the file.
• Hope your day is going well, we will talk very soon.

Let Us Take a Look

This is a simple way to say you are on the job. Use it when you are in the middle of a busy day. It is short, and it keeps things moving. It shows you are efficient, and it tells the person you are actually going to open the file and read it, which is good.

• Let us take a look, we will get back to you.
• We got the file, let us take a look right now.
• Let us take a look, thanks for waiting on our team.
• Your resume is here, let us take a look at it.

Thanks for the Note

If they sent a nice email with the file, thank them for that too. It shows you are paying attention to the extra effort. Use this when you want to be polite and sweet. It creates a good vibe, and it shows you value the little touches, which really sets you apart from others.

• Thanks for the note, we are happy to read this.
• We read your email, thanks for the note and resume.
• Thanks for the note, it was a pleasure to hear you.
• Your letter was kind, thanks for the note and resume.

Sounds Like a Good Fit

When you see a match, let them know fast. It keeps them excited. Use this when you are ready to move to a phone call. It is direct, and it saves time for both of you. It shows you are not playing games, and that is a trait people really like in a boss.

• Sounds like a good fit, are you free to chat soon?
• Your history sounds like a good fit, let us talk today.
• It sounds like a good fit, let us set a date.
• This sounds like a good fit, we are very excited now.

Talk to You Soon

End the email with a clear sign of what is next. It stops the guessing game. Use this when you have already set a plan. It is polite, and it keeps things clean. It is a nice way to close the chat, and it leaves the door open for the next big step in your talk.

• Talk to you soon, have a great rest of your day.
• We will review this, talk to you soon about it.
• Thanks for waiting, talk to you soon for the interview.
• See you, talk to you soon when we are ready.

Clever and Honest Responses to a Resume Submission

We Have a Lot of Apps

Sometimes it is honest to say you are busy. It manages expectations about how long it takes. Use this when you have a mountain of paper to read. It is fair to the candidate, and it stops them from getting annoyed if you take a few days to reply, which happens.

• We have a lot of apps, so please wait a bit.
• We have a lot of apps, but we will read yours.
• Sorry for the wait, we have a lot of apps today.
• We have a lot of apps, thanks for being so patient.

Your Path is Unique

Highlight what makes them different from the rest. It shows you are reading closely. Use this when you want to tell someone they stood out. It makes them feel special, and it shows you are not just using a copy and paste response for every single person who sends a resume to you.

• Your path is unique, we love your creative approach here.
• We see your path is unique, and that is very cool.
• Your path is unique, let us discuss your career goals soon.
• That is a bold move, your path is unique for sure.

We Are Looking for Someone Like You

When you have a need, admit it. It shows you are ready to hire. Use this when you feel a spark of excitement. It makes the person feel wanted, and it helps you get them to say yes to an interview, which is the goal you are chasing all along.

• We are looking for someone like you to join us.
• Honestly, we are looking for someone like you right now.
• We are looking for someone like you, can we meet soon?
• You are great, we are looking for someone like you here.

This is a Tough Decision

Admit when the pool is full of stars. It makes the candidate feel proud. Use this when you have too many good choices. It is a nice way to say you are taking your time because you have to be careful. It is honest, and it is a very classy way to talk to people.

• This is a tough decision, but we like your style.
• Wow, this is a tough decision with all these resumes.
• We have talent here, this is a tough decision today.
• You are strong, this is a tough decision for our team.

We Are Still Deciding

If you do not know yet, say so. It is better than a lie. Use this when the team is split or the budget is not firm. It shows you are human and you are working through a process. People respect the truth, and it keeps your reputation solid, which is worth a lot of gold.

• We are still deciding, please give us a little time.
• Thanks for the wait, we are still deciding on this.
• We are still deciding, but we will let you know.
• We are still deciding, hope you understand the slow pace.

Keep Doing What You Do

Give them a boost even if you cannot hire them. It shows you care about their career, not just your profit. Use this when you pass on a good person. It leaves a nice memory, and it makes them think well of you, which might help you later on down the road.

• You are great, so keep doing what you do today.
• We passed this time, but keep doing what you do.
• You have talent, keep doing what you do for sure.
• Nice work, keep doing what you do in your career.

Tips for Picking the Right Response

Picking the right tone is super important, because you want to sound like a real person, not a cold computer program. Always match the vibe of the job, because a bank role needs more formal words, while a fun startup job can be way more casual. If you are not sure, go for a middle ground that is kind, clear, and very easy for anyone to read.

Be Fast with Your Replies

People hate waiting, so try to send a quick note right after you see the resume. It shows you have your act together, and it tells the candidate they are not just sitting in a void. Even a short line saying you got the email is enough to make them feel happy, and that builds a lot of trust very fast.

Keep It Simple and Clear

Do not use big words to sound smart, because that just confuses people and sounds fake. Use short sentences, because they are easier to read on a phone screen, and they get to the point fast. If you can say it in five words, do not take twenty, because people will appreciate that you respect their precious time.

Personalize When You Can

If a resume catches your eye, mention one thing you liked, because that makes the person feel like a human. It does not have to be a long essay, just one small comment about a project or a skill can make all the difference. This makes people feel like they are talking to a person, not just a faceless, nameless, and boring office bot.

Stay Honest About the Timeline

If you know it will take a week to review, just tell them that up front so they do not worry. It is much better to manage expectations early, than to have someone email you every single day asking for news. Being open about your schedule shows you are a pro, and it keeps the stress levels low for everyone on the team.

Watch Your Spelling and Tone

Double check your words, because a typo in a reply looks lazy and makes you seem unprofessional. Read your email out loud before you hit send, and see if it sounds friendly, kind, and warm. If you think it sounds a bit grumpy or cold, change it, because you want to attract talent, not push good people far away.

Always Thank Them for the Time

Writing a resume is a big task, so acknowledge the effort they put in to reach out to you. A simple thank you goes a long way, and it makes you look like a kind, gracious, and very humble leader. Kindness is free, but it pays off in big ways when you are trying to find the very best people to hire.

Summary of Responses

Final Thoughts

I hope these tips help you write better replies to everyone who reaches out. It is really not that hard to be kind, so just pick the words that fit the moment. Keep things simple, stay friendly, and you will do a great job. Your candidates will notice the effort, and you will build a much stronger team, very quickly.